This policy applies to all the processing of photography and videography data belonging to students, prospective students, staff, visitors and customers carried out by the University, including processing carried out by joint controllers, contractors and processors.
Read our full Photography and Videography Privacy Notice.
1. Where may we take photographs and videos?
The University captures photographs and videos in various settings. In this section we outline the occasions we may do so.
Events
Photography or videography may be undertaken at an event organised by Canterbury Christ Church University. These include annual events such as Open Days and the Freshers Fayre. It also includes events listed on the University and Student Events Hub.
If you’re attending an event at which photography or video recording may take place and you do not want to be included, please let the photographer/videographer and/or a member of the university staff know. They will ensure that they do not capture or retain any images or footage of you.
For information on photography and videography at our graduation events, please read our Graduation Privacy Notice.
Lectures, Seminars and Teaching Spaces
There is a separate Digital Learning Capture Policy, which covers the digital capture of lectures and teaching content to ensure all students experience an inclusive curriculum.
Concerning photography or videoing to support recruitment, retention and reputation, permission from the teaching staff will always be sought, and prior notice to the class will be given via Blackboard and/or email. It will enable those who do not want to be included to let the photographer/videographer and/or a member of the University staff know so they can ensure that they do not capture or retain any images or footage.
On campus
Generic scenes of campus life may be photographed or filmed.
Photographs or images captured in these instances will be crowd or distance shots where an individual is not identifiable.
Photo shoots
The University may organise photoshoots in which models participate.
Photoshoots will be organised in advance, and any models involved will be required to complete the model consent form.
2. Where do we publish the photographs and videos we take?
The University published photographs and videos appear on a wide range of physical and digital mediums including:
- Print, for example: leaflets, prospectus and posters.
- Digital, for example: on our website, digital screens or shown in our video advertisements.
- On our social media accounts: Facebook, Instagram, X, LinkedIn and YouTube.
Published materials with photo or video features are available to anyone with access to the web or printed materials.
3. The legal bases we use to process your data
Data protection law sets out reasons for collecting and processing your personal data. In this section, we outline the legal bases the University uses.
Legitimate Interest
In specific situations, we require your data to pursue our legitimate interests in a way that it is reasonable to expect as part of running the University. We do this in a way that does not materially affect your rights, freedom or interests.
We make every effort to ensure that you are aware when photographing/filming is taking place and to minimise any privacy impact. You are able to opt out of photography/filming at any time.
We may process your data under this legal basis when it is of a benefit to the University.
Consent
There may be instances where you are the main subject of the image/video, the content contains other personal information or you are being paid to feature. In these instances we will seek your consent via the model consent form.
We will only use your personal data collected under consent for the purposes specified above and you can withdraw your consent at any time and do not need to give us a reason.
4. Who do we share your personal data with?
We may disclose your information to our third-party service providers. It is to provide services to us or directly to you on our behalf. For example, this may include:
- Freelance designers
- Printing providers
- Digital asset management suppliers
When we use third-party service providers, we provide them with the minimum amount of personal information necessary for them to provide their service.
Whenever we share information with a third-party, we ensure there is a data-sharing agreement in place to ensure that your information is secure and only used for the purposes for which it was collected.
5. How we protect and store your personal data
The University takes the security of your data seriously. The University has internal policies and controls in place to try to ensure that your data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by its employees in the performance of their duties.
Where the University engages third parties to process personal data on its behalf, they do so on the basis of written instructions, are under a duty of confidentiality and are obliged to implement appropriate technical and organisational measures in line with our policies to ensure the security of your personal data.
6. How long do we keep your data for?
The University will retain your image in line with our retention schedule and for no longer than is necessary, or until the point that you withdraw your consent.
You can withdraw your consent at anytime by contacting corporatecommuncations@canterbury.ac.uk and do not need to give us a reason.
7. The Data Controller and further information
Canterbury Christ Church University is the Data Controller for this personal data.
Please click the link below to access further information regarding: