Graduation Privacy Policy

We will process and store personal information in accordance with the data protection legislation and General Data Protection Regulation (GDPR).

What information do we collect about you?

Most data we process and store about you is drawn from your student record. We process and store data including your name, contact details, qualifications which you are awarded and academic record while at the University. We do not process data on your date of birth, ethnicity, or ID photograph.

You will be asked to confirm if you require special arrangements in order to attend the event via the online RSVP. Disclosed personal data relating to disabilities and special arrangements for students will be processed by the Student Support and Wellbeing Office and only relevant information passed to the Graduation team.

How do we use the information we collect about you?

We will process your data in order to:

• identify which ceremony you are eligible to attend and make necessary arrangements for the conferment of your award (including arranging your gown and compiling the graduation ceremony programme)
• send you invites via your personal and CCCU email addresses;
• agree special arrangements if you need these to attend the event.

Storing your personal data

We store the data that we process (including your name, details of your contact details, your academic record while at Christ Church University, including details of any degrees which you are awarded, personal data on any disabilities that are disclosed to the Graduation Team and any email correspondence) for 2 years.

Sharing your personal data

We share your data including award title, surname and student ID with Ede and Ravenscroft, our preferred gown suppliers, to confirm the appropriate gown for your award.

Event Programme

Your student name will be listed underneath your award title and subject within the programme published by the University. Classifications are not published.

If you do not wish for your name to appear underneath your award title in the programme please email i-zone@canterbury.ac.uk at least 5 weeks before the event after which programmes are confirmed and printed and no changes can be made.

During the ceremony

These events are public, and will be made available online after each event.

All attendees please note that in order to attend the following are mandatory conditions:

• Graduates’ names will be called out but classifications will not be read out.
• Graduates will walk across the platform and shake hands with the Presiding Officer before leaving the platform.
• Recordings will be be made available shortly after the events.
• Recordings and photographs may be used in the future to promote activities of Canterbury Christ Church University. Generic photographs may be used within web or printed promotional materials.

Contact Us

If you have any queries or concerns regarding the use of your personal data in regard to your event please email i-zone@canterbury.ac.uk.