Accommodation Privacy Notice
This Privacy Notice tells you about how CCCU, as the service provider, collects and processes your personal data. We do this for the purposes of managing your use of our student accommodation.
When you accept a place as a student at Canterbury Christ Church University (CCCU), you can apply to stay in one of our University-managed accommodations or run by one of our 3rd party accommodation suppliers.
This Privacy Notice also applies if you have been nominated to be a guarantor for the licence agreement.
If you make a simple enquiry or visit us on our premises because you want to learn more about our Students Accommodation services, you need to give us only limited personal information. We will process this information for this purpose only.
You can find further information regarding how we use your Personal Data for our services in our Consumers and Customers Privacy Notice available here.
CCCU collects and processes personal data for the performance of a contract for accommodation services.
We could also process the data in order to take any required steps prior to entering into a contract.
CCCU needs to process the following personal data about you.
When you express an interest to enter into an accommodation contract, the University needs to process your personal data to provide you with this service.
We could be required to share data with other organisations when our legitimate interest overrides your rights to privacy.
This includes sharing your data with one of our agents if you have a debt to CCCU and this needs recovering.
This includes processing your data in relation to the administration of the University’s systems in accordance with the University’s code of practice.
It is in the legitimate interests of the University to secure the safety of individuals and protect property.
If you consent, we might process the following personal data:
You can read further information in our Direct Marketing Privacy Notice here.
We may process your personal data because the University has a legal obligation to do so. For example, we may process your data for Health and Safety purposes, insurance purposes, or for the purposes of taxation and voter registration.
We may share data with other organisations when required by law.
If you choose not to submit any personal information when requested, we may not be able to provide an accommodation service.
For the fulfilment of the contractual relationship, CCCU may be required to transfer your data to third party organisations, including Service Providers.
These include Partners, Agents, Contractors and other third parties to fulfil the contract.
When CCCU uses a company to process data on our behalf (data processors), we will ensure that a contract compliant with Art 28 of the GDPR is in place
CCCU will retain your data for as long as required for the purposes of the fulfilment of your contract.
In details, we will retain your data for a minimum of six years after the conclusion of your contract with us.
This is the statutory limitation period for Simple Contract stated by the Limitation Act 1980.
3rd Party accommodation providers will be able to confirm their policy about your data retention separately.
Canterbury Christ Church University is the Data Controller for this personal data.
Please click the link below to access further information regarding:
Title: | Privacy Notice - Accommodation |
Applicable to: | Students, Employees, General Public |
Process Owner: | Estates and Facilities |
Date approved: | 25 May 2018 |
Date of review: | 25 May 2021 |
Date last amended: | 3 August 2020 |