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Visitor Guidance

We love having visitors on our campus, but due to COVID-19, there is guidance we need you to follow. Please also consider if you could meet online.

  • Face coverings –  From 30 November, all students, staff and visitors are asked to wear a face covering when inside all university buildings unless medically exempt. This includes teaching spaces, library, labs and offices. It also includes catering areas, except for when eating and/or drinking. Exemptions include:
    • Those who cannot wear a face covering for health, age or equality reasons.
    • When you are on your own in a room, you are able to remove your face covering. If someone else enters the same space, both people would need to wear face coverings.
  • We are keen to Keep COVID away from our campuses – if you have any symptoms or test positive, stay at home. All students, staff and any visitors are advised to take a Lateral Flow Test twice per week before coming on campus. Staff,  students and visitors are encouraged to get vaccinated as soon as possible.

If you are visiting campus (does not include booked clearing tour or open day), please:

  • Make sure that you have an appointment with a member of staff before you arrive on campus and that they have completed a Visitor Register Form.
  • Keep it breezy – open windows when inside, and keep to the room occupancies where stated. The University has reviewed room ventilation quality when seated, and maximum room occupancies are now based on these ventilation assessments, in line with Health and Safety Executive guidance. You may need to dress in layers for colder weather.

Please come to the reception desk to meet your host, unless your host has made arrangements to welcome you at a different location on-site. The online campus maps may be useful if navigating the campuses for the first time.

Your host will advise you of any additional local guidance, and normal health and safety guidance including emergency arrangements.

Some facilities on campus (such as the Chapel, Library and Food Court), require you to check in using the NHS Test & Trace app and the displayed QR codes. Manual registers are available for those who cannot access the app.

Travel to Campus

Our campuses are across Kent, but are easy to travel to by train, bus or car, and easy information including campus maps are here.

Where possible, we recommend sustainable modes of transport. If possible because of Covid, please avoid busy times if using public transport and consider wearing a face covering. Please be aware that, as city-centre Campuses, we have limited car parking. We have a small number of visitor spaces, and your host can request one. If none are available please use  public car parks or public transport options

GUIDANCE FOR HOSTS

Visitor Registration 

Christ Church staff hosting any visitors on campus must complete the Visitor Register Form

Where possible, consider if the visit needs to be face to face, or could be virtual. For any visit to campus to go ahead, visitors must:

  • be booked in advance using the Visitor Register Form. It is essential all visitors are logged this way, as paper sign in books are no longer used at receptions
  • be covered by existing or new risk assessments
  • hosting staff must have discussed any additional mitigations required to keep them safe if they are clinically vulnerable or extremely vulnerable to COVID-19

The University host must ensure:

  • That onsite guidance on Covid including face coverings and hygiene measures are explained to visitors before arrival, as well as the standard Health and Safety Emergency Information
  • That they or a representative meet the visitor at the designated point, or access cannot go ahead
  • The visitor has no covid symptoms and ensure the visitor safely leaves site after the visit

Contractors have a separate procedure and Covid site induction, and require Permits to Work.

Records shall be maintained of all visitors, and contact details of visitors will be passed to NHS Test & Trace Service on request.

Data Management

To help contain COVID-19 outbreaks, the University will assist the NHS Test & Trace Service in any way it can, as requested. We will, if asked, pass your name and contact details from the Visitor Registration Form to NHS Test & Trace. You may inform your University host if you prefer to opt out.

Data collected via the Visitor registration is managed under our Data Protection privacy notice. Your data is held in case there is need for us to be in contact in advance of, during and after your visit. Your records will be securely held for three years before being erased.

 

 

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Last edited: 01/12/2021 09:12:00