Looking to employ someone?
The University has a number of ways by which it can pay people for work undertaken on its behalf. There are however restrictions as to when and how some of the options apply. Payment will only be made where the individual undertaking the work, and the department engaging them, have complied with these requirements. Failure to comply with the requirements set out in each process will delay or prevent pay and also places the University at risk.
The Right to Work in the UK
Everyone who undertakes paid work for the University, under any of the options, must have demonstrated their Right to Work in the UK (RTW). Details of how someone can demonstrate their RTW are available here. The RTW must be established BEFORE the work is carried out.
Presumption of “employed” status
All work should be assumed to be “employed” work (i.e. through methods 1 and 2) and paid through the University payroll with deductions for tax and national insurance at source (PAYE).
Other methods of "employing"
someone can be applied (see options 3 and 4 below) but should
only be applied where there is a business case to do so and
when
the criteria are fully met.
If you are
unsure about the correct method of payment please consult a
member of the
Department of Human
Resources and Organisational Development.
PLEASE
NOTE the University will pay for work undertaken through the
appropriate payment method regardless of any other agreement
reached with the worker.
The methods of payment are:
1. PAYE on salaried terms - permanent or
fixed term contracts
USED WHERE - there is an ongoing paid work arrangement, be that
for a fixed period of time (fixed term) or open ended
(permanent), and is defined by a monthly regular payment
usually based on University pay grade, spine point and number of
working hours per week / fte.
2.
PAYE on paid by claim terms
- casual/temporary or sessional
USED WHERE - there is an ongoing work arrangement but payment is
based on an hourly rate or by a fixed fee and claimed only after
the work is done.
3.
By 3 in 3 payment form
- very infrequent or one off working
USED WHERE - the nature of work is a “one off” or where the
number of days worked is to be for not more than 3 calendar days
in any 3 consecutive months.
4. Via Invoice for Engagement on Contractor terms -
self employed or external company
Previously defined as self-employed or consultancy terms, this
applies only under very specified circumstances and by prior
agreement with
Human Resources and Organisational Development.
