Human Resources and Organisational Development

The Right to Work in the United Kingdom

The University is required by law to check all employees’ right to work in the UK BEFORE commencement of employment. Before starting work you will be asked to provide evidence in person of your right to work using one or a combination of the documents on the list below. Any of the documents or a combination of documents, described in List A demonstrates that the holder is entitled to work in the UK.   

For more information please contact the Department of Human Resources and Organisational Development.

Paper copy of the list (pdf)

APPROVED DOCUMENTS LIST

Definitions:- HO - Home Office, BIA - Border & Immigration Agency, EEA - European Economic Area

LIST A – Single Documents

Only one of the documents listed below is required as proof of the Right to Work in the UK.

·    A passport showing that the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.

·         A passport or national identity card showing that the holder, or a person named in the passport as the child of the holder, is a national of a EEA country or Switzerland.

·         A residence permit, registration certificate or document certifying or indicating permanent residence issued by the HO or the BIA to a national of a EEA country or Switzerland.

·         A permanent residence card issued by the HO or the BIA to the family member of a national of a EEA country or Switzerland.

·         A Biometric Immigration Document issued by the BIA to the holder which indicates that the person named in it is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK.

·         A passport or other travel document endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.

LIST A – Combination

Must be provided. An official document issued by a previous employer or Government agency e.g. HM Revenue and Customs (formerly the Inland Revenue), the Department for Work and Pensions, Jobcentre Plus, the Employment Service, the Training and Employment Agency (Northern Ireland) or the Northern Ireland Social Security Agency, which contains the permanent National Insurance Number and name of the person (e.g. a P45, P60, NI Number Card or letter from a Government Agency).

PLUS ONE of the following:

  • An Immigration Status Document issued by the HO or the BIA to the holder with an endorsement indicating that the person named in it is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK. Or
  • A full birth certificate issued in the UK which includes the name(s) of at least one of the holder’s parents. Or
  • A full adoption certificate issued in the UK which includes the name(s) of at least one of the holder’s adoptive parents. Or
  • A birth certificate issued in the Channel Islands, the Isle of Man or Ireland. Or
  • An adoption certificate issued in the Channel Islands, the Isle of Man or Ireland. Or
  • A certificate of registration or naturalisation as a British citizen. Or
  • A letter issued by the HO or BIA to the holder which indicates that the person named in it is allowed to stay indefinitely in the UK.

LIST B - Any of the documents, or the combination of documents, in List B, can demonstrate that a person is entitled to work in the UK for a limited period.   These documents need to be checked every 12 months.

LIST B – Single Documents

  • A passport or travel document endorsed to show that the holder is allowed to stay in the UK and is allowed to do the type of work in question, provided that it does not require the issue of a work permit.
  • A Biometric Immigration Document issued by the BIA to the holder which indicates that the person named in it can stay in the UK and is allowed to do the work in question.
  • A residence card or document issued by the HO or the BIA to a family member of a national of a EEA country or Switzerland.

LIST B – First Combination

  • A work permit or other approval to take employment issued by the HO or the BIA along with the actual permission from the BIA for the person to take the employment in question, you must also ensure that the work permit applicant has been given leave to enter or remain in the UK which will be in the form of a passport or another travel document endorsed to show the holder is allowed to stay in the UK and is allowed to do the work in question. OR
  • A letter issued by the HO or the BIA to the holder or the employer or prospective employer confirming the same.

LIST B – Second Combination

  • A Certificate of Application issued by the HO or the BIA to or for a family member of a national of a EEA country or Switzerland stating that the holder is permitted to take employment which is less than  6 months old. OR
  • An Application Registration Card issued by the HO or the BIA stating that the holder is permitted to take employment.

LIST B – Third Combination

  • A document issued by a previous employer or Government agency, e.g. Inland Revenue (now HM Revenue and Customs), the Department for Work and Pensions, Jobcentre Plus, The Employment Service, the Training and Employment Agency (Northern Ireland) or the Northern Ireland Social Security Agency, which contains the National Insurance number and name of the holder (e.g. A P45, P60, NI number card or a letter from a Government Agency).

PLUS ONE of the following:

  • An Immigration Status Document issued by the HO or the BIA to the holder with an endorsement indicating that the person named in it can stay in the UK, and is allowed to do the type of work in question. Or
  • A letter issued by the HO or the BIA to the holder or the employer or prospective employer, which indicates that the person named in it can stay in the UK and is allowed to do the work in question.

Human Resources & Organisational Development

July 2011