Purchasing Policy
It is University policy that all ICT
equipment must be purchased in consultation with and by
Computing Services. Equipment purchased outside of this policy
may not be supported and Computing Services cannot be held
responsible for loss or damage to data or systems where
unsupported equipment has been involved. For details of
support for equipment purchased by other than the Computing
Services department, please refer to
What we do.
Where equipment cannot be provided through central funds the purchase order must be raised by Computing Services, on receipt of a completed Purchase Order Requisition form signed by the relevant budget holder, and a recharge will be made directly to that budget upon receipt of an invoice. We will endeavour to keep you informed of the progress of all purchases.
Computing Services Annual Bidding Process
In order that the annual Computing Services budget setting
process aligns with the University budget setting process,
requests for computing equipment for the next academic year are
usually submitted to Computing Services in the first quarter of
the calendar year. (Heads of Department will be emailed
towards the end of the previous calendar year with a timetable
and template to complete).
Please note that any unfulfilled requests from the previous year will not automatically be carried forward. If you are in any doubt regarding outstanding requests please contact your Liaison Officer who will also be able to offer advice on the coming year’s bid.
All requests should be justified and fit into one of the following categories:
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New members of staff – please note this means additional staff (new posts), not replacements.
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Requirement for new hardware or software for course related purposes. This should have either arisen from a specific new requirement identified on a ‘Planning Form’ or as a consequence of exceeding student numbers which could be accommodated by normal or previously allocated resources. Reference to the relevant ‘Planning Form’ will be required.
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New requirements of hardware and/or software for academic research, scholarly work or development. Requests must be supported by justification from the HoD.
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New equipment for existing staff to accommodate necessary change to existing working practices. Requests must be supported by justification from the HoD with reference to supporting policy statements, such as the Information Strategy.
Important Notes:
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Computing Services do not receive the budget until 1 August (beginning of the University Financial year). The volume of requests will mean that requests may not be fulfilled by the start of the Academic year. If any of the items are critical for start of term, please discuss with your Liaison Officer as early as possible.
- Please note that all request for equipment must only come from the Head of Department or the nominated IT Representative.
- For more information regarding purchasing, please visit our Purchasing pages.
